WT Sponsorship & Exhibition

Terms and Conditions

The following terms and conditions apply to your application to partner and/or exhibit at WT 2018.


  • You (partnering/sponsoring/exhibiting organisation) by returning a completed, signed and dated form accepts these terms and conditions.

  • We/Us (MCI Australia ABN 76 108 781 988) representing the local organising committee and the host body do not accept responsibility for any errors, omissions or changes.

  • Details may change without notice. Please refer to the event website for the latest information.


  • Phone or unpaid bookings will not be accepted.

  • We will issue a tax invoice/s, as per agreed payment terms, which are payable within 14 days.

  • You will not receive any sponsorship or exhibition entitlements, including allocation of booth location (allocated in order of sponsorship/exhibition level) until all monies have been paid.

  • All prices are quoted in Australian dollars and include GST.

  • Payments can be made via electronic funds transfer (EFT) or credit card.

  • If you pay by electronic funds transfer or an international cheque you agree to pay any bank charges and must include these in the amount you transfer.

  • If you pay via credit card, a 5% processing fee will be charged. Debits to your credit card, will appear as MCI Australia on your statement.


  • You must notify us in writing if you need to cancel.

  • Cancellations will not be refunded.

  • Your non-payment does not cancel your contractual obligations to us.

  • No exhibitor shall occupy allocated space until all monies owing to the organiser by the exhibitor are paid in full.


The extent of refunds will be a matter for the host organisation (the underwriter) to decide. We have no responsibility for making refunds and attempts to cancel cheques or credit card payments will be rejected by our bank.


All exhibition staff must be registered using the relevant form i.e. Complimentary exhibitor registration, or by purchasing additional exhibitor staff registrations.


  • Logos and other printed material may, at our sole discretion, be reproduced in colour (where possible), OR the nominated meeting spot colour/s OR mono depending on the method of production.

  • The sponsor must provide suitable material to meet our publication requirements and deadlines.

  • Please provide all material at 300 DPI at 100% in jpeg (preferred for website) AND eps (preferred for print) format including, where possible, RGB or Pantone colour equivalents.

  • Where applicable, advertisements are to be supplied by the sponsor.

  • No print or web recognition will be given unless payment terms have been met.


Ad-hoc non-sponsor functions run in competition to the meeting program are not permitted.


  • You may not assign, share, sub-let, or grant licences for the whole or part of the booth without our prior approval.

  • We reserve the right to ask you to remove any display items we deem as unacceptable.

  • You must conduct business only from within the confines of your booth. You may not tout, or place any material, outside your booth/space causing obstruction of the aisles.

  • You will be responsible for any reasonable costs of repairing the booth or premises should you paint, mark or damage any fixtures or fabric.

  • Food, beverage or prohibited items are not permitted at the event unless prior arrangements are made with us.

  • Any supplier you use on site must conform to the venue’s OH&S, insurance and other regulations.

  • You are solely responsible for any physical loss or damage to your own property.

  • You must hold a current public liability insurance policy for a minimum of $10,000,000. Please ensure the name of your insurer, your policy number, the insured amount and its renewal date are included in the application to partner and/or exhibit. Entry to the venue will be denied if you have not provided this information. If you are unable to organise insurance cover as required, please contact the organisers to discuss options.


Your name and contact information, including electronic address, may be used by parties directly related to the event such as the organisers and approved stakeholders, for relevant purposes such as promotion, networking, and administration of this, and future events of this type. If you do not consent, please advise us. In addition, your name, organisation and country/state of origin may be published on the delegate list which is provided to delegates, exhibitors and partners at the event. If you do not wish your details to be included in this list, please contact us.



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